“The following is a continuation of my Event Development Series. Several months ago, I started the series with the first section, “Initial Development” The second section is entitled “Research and Preliminary Planning”. Now that you and your team have decided to proceed with the event, it’s time to get serious! As suggested previously, any thoughts and idea are more then welcome!”
Research and Preliminary Planning
“Monies Needed During the Event”
4. Clean Up and Garbage Disposal: Unless you are part of a town event where the town provides this service, you will need to hire a company or individual to provide clean up and garbage disposal services. If you do, you will likely have to pay for this service up front or during the event. Any services contracted should include recycling. This is becoming more and more important each year.
5. Policing: Once again, depending on your event and what you are offering, you might need to hire a private policing company or hire off-duty police. There could be a number of reasons for providing policing services. Unfortunately, beer tents and/or music concerts quite often require policing. If you are having road closures, policing for traffic control might be needed. If you have vendors or expensive equipment that are going to remain on the festival grounds overnight, you will need to provide policing services during the night time. Whatever the reason or reasons, you will likely need to pay for these services at the time they are rendered. Whoever you hire will need to be professionally equipped and legally able to provide the service(s) contracted.
6. Shuttle Service: If you have off-site parking, you may
want to provide a shuttle service. The type of service you hire will dictate
the financial terms. For example, if you are hiring a bus service, they may require
a deposit upfront and then invoice you for the rest after the event. However,
if you are hiring individuals or a specialized type of service (taxi, horse and
carriage, hay wagon, etc.), you will likely need to pay them up front or during
the event. In all likelihood, they will want cash.
(To be continued)