Why an Interview,,,

Over the years we have been able to meet and talk with some very interesting people. They have shared with us their knowledge and have provided us with a great deal of insight as to how and why festivals and events work and why they are so important to our communities and to the Province of Ontario. With this in mind, we decided that we wanted you to meet and hear from some of the wonderful people who work so hard to provide us all with such wonderful Ontario Festivals and Events! We are pleased and proud to present "THE INSIDE SCOOP"!

Friday, May 14, 2021

Event Development (continued)

 The following is a continuation of my Event Development Series. Several months ago, I started the series with the first section, “Initial Development” The second section is entitled “Research and Preliminary Planning”. Now that you and your team have decided to proceed with the event, it’s time to get serious! As suggested previously, any thoughts and idea are more then welcome!

Research and Preliminary Planning

Money (continued)

Monies Needed During the Event

4.    Clean Up and Garbage Disposal: Unless you are part of a town event where the town provides this service, you will need to hire a company or individual to provide clean up and garbage disposal services. If you do, you will likely have to pay for this service up front or during the event. Any services contracted should include recycling. This is becoming more and more important each year.

5.    Policing: Once again, depending on your event and what you are offering, you might need to hire a private policing company or hire off-duty police. There could be a number of reasons for providing policing services. Unfortunately, beer tents and/or music concerts quite often require policing. If you are having road closures, policing for traffic control might be needed. If you have vendors or expensive equipment that are going to remain on the festival grounds overnight, you will need to provide policing services during the night time. Whatever the reason or reasons, you will likely need to pay for these services at the time they are rendered. Whoever you hire will need to be professionally equipped and legally able to provide the service(s) contracted.

6.    Shuttle Service: If you have off-site parking, you may want to provide a shuttle service. The type of service you hire will dictate the financial terms. For example, if you are hiring a bus service, they may require a deposit upfront and then invoice you for the rest after the event. However, if you are hiring individuals or a specialized type of service (taxi, horse and carriage, hay wagon, etc.), you will likely need to pay them up front or during the event. In all likelihood, they will want cash.
(To be continued)

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