“The following is a continuation of my Event Development Series. Several months ago I started the series with the first section, “Initial Development” The second section is entitled “Research and Preliminary Planning”. Now that you and your team have decided to proceed with the event, it’s time to get serious! As suggested previously, any thoughts and idea are more then welcome!”
Research and Preliminary Planning
“Monies Needed During the Event”
1. Cash Float: If you are planning on selling tickets or admission at the “gate”, you will need to provide each of your ticket sellers with a cash float. This is necessary because you will need change to give to your visitors. The amount you are charging will influence the dollars denomination you will need to provide for your sellers. As an example, if your admission fee is $2.00, you will need plenty of $1.00 or $2.00 coins and some $5.00 and $10.00 bills. You should also keep a supply of change at you headquarters. A consistent system of collecting the ticket money and replacing the sellers float should be in place.
2. Security: Depending on the type of event you are holding, you may need to hire a security service. If this is the case, you will likely have to give them a deposit. If not, they will want payment either during the event or right after it. You need to be prepared for either scenario.
3. Washroom Services: If you are holding an outdoor event,
you will likely need to provide washroom and wash-up facilities. Depending on
the service company in your area, you may have to give them a deposit. Again,
like security, they will want payment either during the event or right after
it. Since the washrooms and wash-up facilities generally need to be serviced a
number of times during an event, there may be charges for each serving. You
need to negotiate terms before you sign any contract.
(To be continued)