Why an Interview,,,

Over the years we have been able to meet and talk with some very interesting people. They have shared with us their knowledge and have provided us with a great deal of insight as to how and why festivals and events work and why they are so important to our communities and to the Province of Ontario. With this in mind, we decided that we wanted you to meet and hear from some of the wonderful people who work so hard to provide us all with such wonderful Ontario Festivals and Events! We are pleased and proud to present "THE INSIDE SCOOP"!

Friday, May 7, 2021

Event Development (continued)

 The following is a continuation of my Event Development Series. Several months ago I started the series with the first section, “Initial Development” The second section is entitled “Research and Preliminary Planning”. Now that you and your team have decided to proceed with the event, it’s time to get serious! As suggested previously, any thoughts and idea are more then welcome!

Research and Preliminary Planning

Money (continued)

Monies Needed During the Event

1.    Cash Float: If you are planning on selling tickets or admission at the “gate”, you will need to provide each of your ticket sellers with a cash float. This is necessary because you will need change to give to your visitors. The amount you are charging will influence the dollars denomination you will need to provide for your sellers. As an example, if your admission fee is $2.00, you will need plenty of $1.00 or $2.00 coins and some $5.00 and $10.00 bills. You should also keep a supply of change at you headquarters. A consistent system of collecting the ticket money and replacing the sellers float should be in place.

2.    Security: Depending on the type of event you are holding, you may need to hire a security service. If this is the case, you will likely have to give them a deposit. If not, they will want payment either during the event or right after it. You need to be prepared for either scenario.

3.    Washroom Services: If you are holding an outdoor event, you will likely need to provide washroom and wash-up facilities. Depending on the service company in your area, you may have to give them a deposit. Again, like security, they will want payment either during the event or right after it. Since the washrooms and wash-up facilities generally need to be serviced a number of times during an event, there may be charges for each serving. You need to negotiate terms before you sign any contract.
(To be continued)

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