25. Will there be enough volunteers available at event time?
That is why it’s important to determine the size of your event, the type of event and when it is going to be held. These will all be determining factors in your manpower (volunteers) plan. It will also be a determining factor on whether or not your group can or are willing to commit to the event you are contemplating. If the majority of your group isn’t willing to be there for the event or you don’t have enough people to man the event properly, then you may be finished before you start. Many times event day volunteers don’t come from the ranks of the organizers. Once you have determined your needs, it a good idea to put out the word… newspaper ad, schools, other groups, etc… that you will need help for your event.
26. What are the positive and negative features of your event?
Here’s the moment of truth. This question involves taking a critical look at the event you are planning… the positives and negatives. How critical can you be? You can’t just pass these over as though they didn’t matter. How can you expect your group to commit to something you have developed if you don’t take the process seriously? Seriously analyzing your event, warts and all, is the only way to move forward and continue to move forward to a successful conclusion. Here is your chance to shine.
27. What are your contingency plans?
Risks are a part of any event, especially a new one. What are they for your event… heavy rains and/or winds… a snow storm… sicknesses… fire… etc. One of the questions your group has to ask you is, “What if…?” You have to be fully prepared to calm their fears and answer their questions… truthfully. Once you can you that, you are on your way… go ahead, ask for their COMMITMENT!