I have had the privilege of attending and working with thousands of auction dinners throughout North America for over 20 years. Some had several thousand attendees, while others only had fifty or so. The articles that follow are meant to give an overview of how successful auction dinners are conceived, planned and managed.
For anyone who wants a complete "Developing An Auction Dinner" package, complete with working manuals, workbooks, sample forms and PowerPoint presentations, visit my Festival and Event Planning website.
It is important to consider the “flow” when developing the event’s agenda. Having a smooth flowing, well planned event will insure that attendees enjoy the event, spend their money and come back for more. This stage should be discussed thoroughly and a detailed “event map” should prepared. The “map” should take the event from start to finish and it should be referred to regularly throughout the planning process.
Honoring your volunteers and sponsors is smart business. These people who volunteer are the backbone of your event. Their hard work deserves to be recognized. The chair should create special recognition awards for each member of the committee. The committee should create a special thank you for the chair. Hard work needs to be recognized for people to return to help in future events. Likewise, individual and corporations who contribute substantially to your event should be recognized. A reward system should be put into place at the beginning of the event and potential sponsors should be made aware of what rewards are available. Different levels can be put in place depending on the amount donated.
(To be continued)