4. WILL IT MEET THE NEEDS OF…? – When planning a festival or event you have to consider whether or not your event “meets the needs” in several areas. Here are some of the areas that need “consideration”.
Volunteers – Most volunteers work on a project
for a specific reason. It could be that they are a member of a service
organization that is either organizing the event or helping run the event. Or,
it could be that the volunteer is interested in the theme or content of the
event. Whatever their reason, the event must meet their needs to keep them
interested and involved. Having a well-defined plan, that is followed closely,
should resolve this challenge.
Participants – Whatever type of festival
or event you want to hold, you are likely going to have “participants”. The participants could be anything from performers
to vendors to suppliers. Each of these needs should be considered. Performers
will want to know that their performance area will meet their need, equipment,
sound system, dressing area, etc. Vendors will want to know where they are
going to be located and who is beside them. Most importantly, they will want to
know that you have planned the event so that they can sell their produces and
make money! Suppliers will want to know when you need their supplies and if you
need them to deliver them to you. They will also want to know when and how you
are going to pay them. With considering and satisfying these needs, your event
will have a rocking time.
Visitors – Finally, visitors will want to know how
your event is going to meet their needs: cost versus quality of event, type of
events and activities, times, location, etc. The more clearly you know who your
audience is and what will attract them, the more successful your event will be!
(To be continued)
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