Why an Interview,,,

Over the years we have been able to meet and talk with some very interesting people. They have shared with us their knowledge and have provided us with a great deal of insight as to how and why festivals and events work and why they are so important to our communities and to the Province of Ontario. With this in mind, we decided that we wanted you to meet and hear from some of the wonderful people who work so hard to provide us all with such wonderful Ontario Festivals and Events! We are pleased and proud to present "THE INSIDE SCOOP"!

Friday, December 24, 2021

Preliminary Planning – Considerations (Continued)

 4. WILL IT MEET THE NEEDS OF…? – When planning a festival or event you have to consider whether or not your event “meets the needs” in several areas. Here are some of the areas that need “consideration”.

Volunteers – Most volunteers work on a project for a specific reason. It could be that they are a member of a service organization that is either organizing the event or helping run the event. Or, it could be that the volunteer is interested in the theme or content of the event. Whatever their reason, the event must meet their needs to keep them interested and involved. Having a well-defined plan, that is followed closely, should resolve this challenge.

Participants – Whatever type of festival or event you want to hold, you are likely going to have “participants”. The participants could be anything from performers to vendors to suppliers. Each of these needs should be considered. Performers will want to know that their performance area will meet their need, equipment, sound system, dressing area, etc. Vendors will want to know where they are going to be located and who is beside them. Most importantly, they will want to know that you have planned the event so that they can sell their produces and make money! Suppliers will want to know when you need their supplies and if you need them to deliver them to you. They will also want to know when and how you are going to pay them. With considering and satisfying these needs, your event will have a rocking time.

Visitors – Finally, visitors will want to know how your event is going to meet their needs: cost versus quality of event, type of events and activities, times, location, etc. The more clearly you know who your audience is and what will attract them, the more successful your event will be! (To be continued)

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