11. Who will attend this event?
Another thing to consider when you are looking at attendance is who is the event aimed towards… kids, teens, seniors, locals, out of towners, etc. You get the picture. If it’s aimed towards out of towners, are there sufficient accommodations and restaurants? If it’s towards seniors, is the venue going to be wheelchair friendly? And so on it goes.
12. Will people attend this event?
Finally, you can have the best event in the world, but if people don’t come you have no event at all. This is, of course, an important consideration. Is the event being had at a good time of year? If it’s an outdoor event, what happens if it rains? How about the location? Is it easy to get… hard to find? What about disasters? You can’t plan for those. When planning an event you have to try to consider all elements and then find the best way of insuring good attendance.
13. Is there “seed” money available?
All events need some initial money. Such things are tickets, advertising, posters, etc. need to be purchased in advance. Your group needs to be prepared to spend money to make the event happen. The amount required will depend on the type and size of event you are holding. A word of caution, don’t under estimate how much you will required… be realistic. Surprises are not a good thing when planning an event.
14. Is your group willing to lose money?
Even the best plans can go wrong! Disasters can happen; circumstances can change in an instant. This can lead to a financial lose for your group. Can you group afford to lose money? Is it willing to lose money? If the answer to these questions is know, you should be reconsidering your commitment to the event. It is better to “stop the show” in the beginning then to find out too late and can’t turn back. (To be continued…)