4. What is the ultimate goal of holding the event?
If it is to raise money, how much money is needed? Will this type of event accomplish this or will it fall far short? If it’s to celebrate an anniversary, will everyone be happy with the final event? What about a community awareness event? Will people come… will they realize what your purpose is? Make sure that you know exactly what it is you want and that this is the best way to reach your goals.
5. Who is going to organize and manage the event?
Someone’s got to do it! Who in your organization is going to run you event? Are they willing participants or have they been “recruited” for the job? If it’s the latter, you better seriously re-consider the project. If they are reluctant committee members, your chances of holding a successful event are slim to none. You need volunteers who are COMMITTED to the project. Who will give up their time willingly and work through the conflicts that are sure to arise. Organizing a new event is not for the “weak of heart”!
6. Who is going to lead the event?
Do you have someone in mind? Have they been “recruited”, or did they “volunteer”? Is this person a proven leader? Are they organized and others follow them through the maze of planning that will take place in the days, weeks or months that follow? A strong leader, who is firmly committed to the project, is one of the main ingredients to a successful event.
7. When will the event be held?
This is another key question. The “when” will determine who is likely able to attend and who your volunteers will be. Every season has its advantages and disadvantages. You have to analyze the type of event you want to hold and then decide the best time to hold it. Whatever your decision, not everyone will be pleased. Just make sure that you please the majority of participants… attendees and volunteers. (To Be Continued…)