The following is a continuation of my Event Development Series. Last weeks Blog started describing the “Commitment” section. This week’s Blog will continue this description. As suggested previously, any thoughts and idea are more then welcome!
To help you get started in the commitment process, the following are some of the questions that need to be asked and answered:
1. Why do you want to hold an event?
This is the BIG question. You need to answer this question first. Do you want to raise money for a project? Is it to celebrate an anniversary? Is it just for the fellowship of your organization? Is it a community awareness project? Or is it a combination of some or all of these? Whatever the answer, there must be solid agreement by everyone involved that it is a project that they want to participate FULLY in. If not, you’d better re-evaluate the “WHY”, otherwise you will never obtain full commitment.
2. Who makes the final decision as to whether or not the event is held?
The people who make the final decision have the biggest responsibility. They must take all the information gathered and then make an educated guess on the future of the event. It is important that they consider all questions and concerns before making their decision. Make sure all potential stakeholders are heard.
3. Who else needs to be involved in the decision making process?
It is not enough to ask the immediate members of your group if they want to proceed with your event. There are others who should also be consulted and considered. Have the spouses been asked what they think? If the community is to be involve, have you talked to community officials to see if you have their support? If it involves food or alcohol, can the necessary licenses be obtained? I think you get the picture. Everyone who are or could be involved should be questioned and opinions solicited. You don’t want to get halfway through the planning of the event only to find you’re stopped by some unknown factor.
(To be continued - Part Four)