“The following is a continuation of my Event Development Series. Several months ago, I started the series with the first section, “Initial Development”. The second section is entitled “Research and Preliminary Planning”. Now that you and your team have decided to proceed with the event, it’s time to get serious! As suggested previously, any thoughts and idea are more then welcome!”
Research and Preliminary Planning
You’ve determined that you “financially” want to proceed with your festival or event and you and your committee have completed plenty of “research”. Now it’s time to start your “Preliminary Planning”.
Preliminary Planning – Manpower
Whatever
your event, you must make sure that you have enough "manpower" available to help. This includes both the "planning and development" stages
and the "implementation and
operational" stages. Each group must be committed to being on time and
ready to work! Nothing causes committees and their chairs more grief than no
enough workers or than people who commit and then don't live up to their
commitment! It's so simple, either show up and work or replace yourself
with someone who will! If, as a committee leader, you don't want to lose
committee members or have them not fully participate, make sure you operate
your committee and its meetings on a business-like basis. This includes
starting your meetings on time, having a prepared agenda and following it, having
a scribe take minute notes and then sending the minutes out before the next meeting
and finally, following up, as promised. All commitments must be honoured by the
committee chairs if she/he wants the respect of the committee members. Remember,
it never hurts to have a committee to be over staffed. This is especially true
for the implementation and operational stages! If you find that your group
can't handle the whole event, look outside your group (friends, relatives,
partnerships with other groups, contracted services, etc,). Once your manpower
is in place the "sky's the limit"!
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